Project Charter for Payroll System Essay

1 labour Background1.1Problem/Opportunity DescriptionThe sideline hassles or opportunities listed downstairs argon organizational occupations that the proponents discovered after analyzing the surgical operation of non having a outline for employees paysheet departmentManual paysheet deposet handle spacious numbers of employeesMultiple scats and positions of an employee pull backs the payroll more than complicated Searching of selective info (Data Mining) when particular info is needed due to an urgent matter foot be truly hard for both employees and owner of the business firm Difficulty in managing and recording of tuition on work schedule, hours worked units of pay, deductions and leave of absences, distri thation of select numerate of wages and salaries in manual payroll that provokes delay and nearlytimes insufficiency in amount of compensation given to employees during payday And lastly, not totally Payroll placement are generic wine.1.2BenefitsOne of the most classical tasks in running a business is completing payroll. The quest shows the prospect infirmary benefits in having Payroll organization and proponents benefits as wellA fair, on-time, and cohe admit distribution of income or organization Accurate recording of time and attendance, knowledge on work schedule, hours worked, units of pay, deductions and leave of absences in the arranging Manageability in employees work units so that exact amount of wages, salaries, and new(prenominal) bonuses bequeath be financially given on payday visualize benefits, taxes and dependencies of the employeePayroll System that empennage be used by any hospitals1.3GoalsGoals are the draw a bead on and direction to the take to. The proponents goals in Payroll System are the interestCreate a ashes that whoremonger cater large number of employees payroll A transcription that whitethorn allow the accident of having employees multiple work units A dust of rules that do-nothing a ccurately record time and attendance, information on work schedule, hours worked, units of pay, deductions and leave of absences in the establishment A agreement that can ensure the exact amount of wages, salaries and bonuses that provide be given to employees on payday A system that is generic and can be used to any company or introductions payroll And lastly, to provide a Payroll System that give be as functional as the other Payroll Systems.1.4Stakeholders and ClientsThe stakeholders and clients who volition be involved and put up this mould are as followsCompanies who do not form and would like to stir a system for the payroll The proponents who lead develop the payroll systemThe project adviser who requires the proponents to earn the payroll system as their project The start Evaluation charge (PEC) who ordain give advices and guide the proponents before the tuition of the project2Project kitchen stove2.1 nonsubjectivesThe objectives of the development squad on creating the payroll system are the followingTo create a system that can manage entropy of employees and have a solution in creating their salaries without interrupting the act of the other systems A system that can provide a flexible system that can slow modify a response to any altered circumstances or conditions A system that can ensure the safety of data from other possible circumstances that may result to corruption and hurt of data A system that have a exploiter-friendly interfaced so that the user who testament administer and use the system will not have a hard time A system that can pay off uninflected reports at any timeA system that can calculate accurately the benefits, taxes and dependencies of employees A system that is generic and can be applied or used to any hospitals A system that lay down the same quality and functionality with other payroll system And lastly, a system that is accessible and well- compound to other hospital modules.2.2deliverablesA d eliverable is any tangible, measurable resultant role of a project. The following tables consists specific end results, products, or outputs of the project for each objectivesObjective 1 To provide a system that can manage data of employees and have a solution in creating their salaries without interrupting the act of the other systems.Project deliverable throw Products/DescriptionManage data of employeesCreate a system that will ensure the management of employees data regard that the computation of salaries will be accurate and will not alter or interrupt other related surgical processes in the system Create a database and specialized table that will feed an accurate computation of employees salariesObjective 2 A system that can provide a flexible system that can easily modify a response to any altered circumstances or conditions.Project DeliverableWork Products/Description house a system that can modify a response to any possible circumstances, conditions, or situations that may occur in future Consider situations and possibilities to the risks that may be encountered on payroll and create a risk management solution.Objective 3 A system that can ensure the safety of data from other possible circumstances that may result to corruption and loss of data.Project DeliverableWork Products/DescriptionEnsure data protective covering depict a expertd database.Back-up and archive all the transactions and reports every day.Provide trusted and effective anti-virus computer software to avoid corruption or ready loss of files.Objective 4 A system that have a user-friendly interfaced so that the user who will administer and use the system will not have a hard timeProject DeliverableWork Products/DescriptionCreate a user-friendly interfaced systemApply the standards and guidelines in choosing pathfinder for the system.Use a user-friendly template for systems interfaced so that anyone who will use it will not have a hard time.Objective 5 A system that can g enerate analytical reports at any timeProject DeliverableWork Products/DescriptionGenerate analytical reportsInclude analytical reports that can be generated anytime.Objective 6 A system that can calculate accurately the benefits, taxes and dependencies of employeesProject DeliverableWork Products/DescriptionCalculate benefits, taxes and dependencies of employeesEnsure the correct amount of benefits, taxes and dependenciesReview every deductions that may knock to the salary of employeesObjective 7 A system that is generic and can be applied or used to any hospitalsProject DeliverableWork Products/DescriptionGeneric Payroll SystemKnow the antithetic payroll processes in different type of company/establishment and afford the rules in developing the system.Objective 8 A system that arrive at the same quality and functionality with other payroll systemProject DeliverableWork Products/DescriptionSame quality and functional payroll systemConduct a research about payroll system.Sche dule and make an interview with hospitals who has a payroll system.Analyze and combine all the information gathered about the payroll system and create a guidelines that will be used systems development.Objective 9 A system that is accessible and well-integrated to other hospital modulesProject DeliverableWork Products/DescriptionFollow database standardsFollow the standards implemented to avoid problems in desegregation and to attain the expected output for the system. Create a flexible payroll system that can be integrated to other related systems Ensure that the processes were correct so there will be no problem when integration was applied.2.3Out of ScopeThe items listed below may be related but will not be managed as part of the project. This critical important section of project, allows the proponents to defend scope throughout the course of the work, by declining requests to work on items that are clearly defined as out of scope. Items are as followsEmployee trainingsProfes sional Fee3Project Plan3.1Approach and MethodologyThe methods and approaches of the development team to finish the project are classified into threeData meeting ProcessThe proponents will conduct an interview from different hospitals and other companies that can help to the system development Study and research (using Internet) are in addition essential to gather information about the systemDevelopmentThe proponents will be using Software Development Life Cycle (SDLC) curiously Waterfall method for the development of the system The system will be built from scratch that will include open source software for the front end and proprietary software for the database.TestingCreate a test plan and test cases to follow the expected and actual results of the system. The development team will also interact to other systems integrated on the system.3.2Project TimelineThe table below shows the project timeline of Payroll System3.3Success CriteriaThe project milestones of this project are th e things that must be achieved by the developers to meet their goals and these are the followingPayroll System is fully functionalRequired reports can be generatedAll the requirement has been followedPayroll system has become more accessible and conforms on the quality assurance standards Payroll System is well integrated to other Hospital modules in Hospital EIS Generic Payroll System3.4Issues and Policy ImplicationsThe proponents do brainstorming and come up to some dependencies that may affect the process of the system. These are Human Errors Wrong input on data in the systemUnexpected errors that may cause delays in recording of data Unexpected natural disaster that may cause loss of dataUnwanted virus that may corrupt the system3.5Risk Management PlanThere are the factors that can affect the outcome of the project including major dependencies on other events or actions. These factors can affect deliverables, success, and completion of the project. The proponents think actions to some factors that may affect the whole process of Payroll System. The likelihood of each risk are indicated in the opportunity and Impact on the project and rated as H (high), M (medium), L (low).3.6Service Transition (Optional)If the project will change or otherwise force a previously defined ITS service, here are the proponents plan for transitioning project deliverables into service operations. Service transition includes activities such as Have a system support center to fix problems that may occur while using the system If the support center will have any changes in their management, dissemination of information will be immediately sent through e-mail or phone calls. The murder will occur only after both parties will authorize on the changes. The programmer and other staff who is responsible for the system support may be the one to respond for the systems problem3.7Option AnalysisWe cant say that the success criteria of the proposed system were a success here are some op tions that will help if the process of development has been interrupted If the interview was not enough, the proponents will ask some IT alumni (who already developed Payroll System) to gather more essential information that the proponents missed during the interview The proponents decided to conduct another interview to other Hospitals They will ask programmers who are familiar to the systemIf the Production follow was not enough to develop the system, they will ask supports from the IT alumni If the proponents dont have a machine (laptop) to develop and create the system, they will rent a laptop or else, if they dont have a choice, a desktop may do.4Technical FeaturesThis section provides a detailed commentary of technical requirements stated in terms suitable to form the foothold for the actual design development and production processes of the project having the qualities specified in the operational characteristics. starkware SpecificationsHardwareSpecificationProcessorMin. requirement of 2.6 gigahertz and recommended requirements is 3.3 GHz or higher MemoryMin. requirement of 1 to 2 GB and recommended requirement is 2 GB or higher Hard DriveMin. requirement of 80 to 250 GB and recommended requirement is 500 GB or higher ServersDedicated to run one or more servicesSoftware SpecificationsSoftwareSpecificationUseWindows 7 run SystemFor the environment oor platform to be usedJava programing LanguageFor the development of the systemMsSQLDatabaseFor the storage of records5Project Organization and StaffingThe template provided below includes an organization chart, or both, list of the roles, names, and responsibilities of individuals that will be involved in the project.RoleNames & Contact informationResponsibilitiesExecutive condescendServe as ultimate authority / responsibility for the project Provide strategic direction and guidanceApprove changes to scopeIdentify and secure fundingProject Sponsor